Procurement and Logistics Officer

Job Summary

The Procurement & Logistics Officer is responsible for coordinating the sourcing, purchasing, and delivery of materials, equipment, and services required for production and project operations. The role ensures cost-effective procurement, timely delivery, proper documentation, and efficient inventory management.

This position requires strong negotiation skills, attention to detail, and a proactive approach to vendor and logistics coordination to support the smooth functioning of both factory and project activities.

Key Responsibilities
1. Procurement Management

• Source and procure materials, tools, and components required for production and project execution.
• Obtain and review multiple vendor quotations to ensure competitive pricing, quality, and delivery terms.
• Prepare and process purchase orders in line with approved requests and budgets.
• Evaluate supplier performance, maintain a database of reliable vendors, and recommend improvements where necessary.
• Ensure compliance with company procurement policies, quality standards, and approval protocols.
• Support the verification of material specifications in collaboration with the factory, design, and project teams before purchase.

2. Logistics & Supply Coordination

• Coordinate and track the transportation and delivery of materials from suppliers to the factory or project sites.
• Plan logistics routes and ensure efficient dispatch and receipt of goods.
• Supervise loading, unloading, and inspection of goods to confirm quantity and quality on arrival.
• Maintain communication with transporters, site supervisors, and warehouse personnel to ensure timely movement of materials.
• Resolve logistics-related challenges, including delays, shortages, and damages.

3. Inventory & Documentation

• Work with storekeeping and operations teams to maintain accurate records of stock movement and inventory levels.
• Ensure all procurement transactions are properly documented and filed (purchase orders, invoices, delivery notes, etc.).
• Track material usage across projects to support cost reporting and accountability.
• Assist in conducting periodic stock checks and reconciliation.

4. Cost & Vendor Control

• Monitor market trends and price fluctuations to inform purchasing decisions.
• Negotiate favorable terms with vendors while maintaining quality standards.
• Identify cost-saving opportunities through vendor comparison and material optimization.
• Report all procurement activities and cost summaries to management.

5. Coordination & Reporting

• Collaborate with the Operations Coordinator and department heads to understand material and logistics requirements.
• Provide regular updates on pending orders, delivery timelines, and stock status.
• Prepare and submit weekly procurement and logistics reports to management.
• Support the review of vendor quotations and fund requests for approval.

6. Safety, Compliance & Additional Duties

• Ensure logistics activities comply with safety, environmental, and regulatory requirements.
• Report any unsafe practices or incidents to management immediately.
• Perform other duties as may be assigned by the Operations Coordinator or Managing Director in support of company operations.

Qualifications & Experience

• Bachelor’s degree or HND in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 3–5 years’ experience in procurement and logistics, preferably within a manufacturing or construction environment.
• Strong negotiation, communication, and vendor management skills.
• Proficiency in Microsoft Office (especially Excel) and familiarity with basic inventory systems.
• Sound understanding of logistics planning, warehouse coordination, and material handling.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• High integrity, accountability, and attention to detail.

Job Types: Full-time, Permanent

Work Location: In person