Job Title: Book Keeper

Location: Victoria Island, Lagos.

Work Mode: Full Time, Onsite

Work Hours: Monday-Friday, 9am - 5pm

Job Summary:

We are seeking a Bookkeeper who will play a key role in ensuring the financial accuracy and integrity of the operations of an art gallery. This position is responsible for maintaining accurate and up-to-date financial records across all revenue streams, including artwork sales, commissioned pieces, exhibitions, private viewings, and client transactions.

The ideal candidate will support management by providing clear visibility into revenue, expenses, cash flow, inventory-related costs, and overall financial performance, enabling informed business, operational, and pricing decisions.

Key Responsibilities

• Record and maintain accurate financial transactions, including artwork sales, exhibition revenue, commissions, invoices, vendor payments, and operational expenses..
• Reconcile daily sales records, bank statements, transactions, and payment platforms to ensure financial accuracy.
• Track income generated from artwork sales, private commissions, exhibitions, corporate purchases, and special gallery events.
• Monitor operational expenses, including artist payments, exhibition setup costs, logistics, framing, marketing, and gallery maintenance expenses.
• Prepare and issue invoices, receipts, and payment documentation for collectors, clients, vendors, and partners.
• Maintain accurate and up-to-date accounts payable and receivable records.
• Support budget monitoring, cost control initiatives, and preparation of basic financial and performance reports for management review.
• Assist with payroll preparation, artist disbursements, and staff expense reimbursements where applicable.
• Maintain organized financial documentation for audits, tax filings, inventory tracking, and regulatory compliance.
• Work closely with operations and management to support accurate costing and pricing decisions.
• Support external accountants and auditors by preparing financial records, reconciliations, and supporting documents for audits and financial reviews.
• Maintain and improve financial record-keeping processes and internal controls across gallery sales, exhibitions, commissioned works, online transactions, and events, while identifying discrepancies and ensuring financial accuracy and accountability.
• Other responsibilities as assigned by management.

Qualifications and Professional Experience

• Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3–5 years of relevant bookkeeping or accounting experience.
• Proven experience as a Bookkeeper or Accounts Officer, preferably within an art gallery, museum, creative studio, luxury retail business, or a similar environment.
• Strong understanding of financial record-keeping, reconciliations, invoicing, and expense management.
• Basic knowledge of artwork sales tracking, taxation, and financial compliance is an advantage.

Core Skills and Function. Competencies

• Strong numerical accuracy and attention to detail for recording daily transactions.
• Ability to reconcile bank statements, sales records, and cash flows.
• Ability to prepare simple financial reports, summaries, and management dashboards.
• Knowledge of basic payroll processing, invoicing, and accounts payable/receivable.
• Knowledge of financial operations within a creative business, including tracking, exhibition-related expenses, commissions, inventory records, and client transactions.
• Ability to work independently and support management with actionable financial insights.
• Proactive and detail-oriented, with the ability to anticipate financial issues and maintain accuracy under pressure.
• Excellent organizational and time management skills, with the ability to manage multiple records simultaneously.
• Strong analytical and problem-solving skills to detect discrepancies and identify solutions.
• Good communication skills to coordinate with operations, management, and vendors
• Knowledge of maintaining accurate books of accounts, including sales, expenses, invoices, and receipts.
• Working understanding of bookkeeping principles, accounts payable/receivable, and cash flow management.
• Ability to reconcile bank statements, POS records, and payment platforms.
• Understanding of inventory tracking, valuation, exhibition costs, and expense monitoring.
• Familiarity with budget management, cost analysis, and preparation of management reports.
• Awareness of taxation requirements, statutory filings, and financial compliance standards.
• Working knowledge of accounting software (e.g., QuickBooks, Sage, Xero), Microsoft Excel, and POS or order management systems.
• Ability to interpret financial data to support decision-making and operational efficiency.
• Experience improving bookkeeping processes and internal controls for accuracy and efficiency.

General Conditions

• Remuneration: N500,000 - N600,000

Pay: ₦500,000.00 - ₦600,000.00 per month

Work Location: In person