Administrative Officer jobs in Nigeria

One Step Ahead Consulting is recruiting on behalf of a leading multinational company in the engineering and technology industry for the position of Administrative Officer.

Job Summary

• Provide administrative coordination and support for Abuja office and residence.
• Provide protocol and logistics support for staff coming to Abuja.
• Act as a contact person for government and consular-related matters.
• General support/point of contact for Abuja tasks.

Principal Duties and Responsibilities

Administration

· Manage the relationship with admin vendors, ensuring compliance with agreed service levels agreements and deliver value to the company.

· Manage internal and external stakeholders to ensure seamless operations.

· Manage vehicles ensuring proper fueling, maintenance, insurance, renewal of vehicle papers and issue resolution through effective supervision of drivers.

· Manage operations and payment of expenses at the Chairman’s residence ensuring the residence is maintained at the highest quality.

· Assists with delivery of strategic documentation to government parastatals as and when needed.

· Act as a liaison with government agencies and facilitate timely access/processing of relevant regulatory approvals with government bodies/agencies as required.

Protocol & Logistics

· Assist with check in and meeting of key executives and staff visiting Abuja.

· Maintain effective relationships at the airport.

· Ensure all necessary payments are made to facilitate smooth airport logistics.

· Coordinate and assists with check in etc. for hotel stay for key executives and staff.

· Ensure timely payment of all travel related expenses.

· Ensure timely Airtel airtime payment

· Serve as liaison between the company and key embassies/consular offices

· Support on immigration matters.

· Assist with flight booking

· Monthly coordination of weekend allowance payment for drivers

· Oversee the Abuja staff (drivers and cleaners)

· Oversee consumable restocks and replenishment

General

· Perform other duties as assigned by the departmental head.

Competency and Skills Requirements

• Strong negotiation skill and a high level of assertiveness to ensure tasks are executed at the right time and pace
• Very good customer service orientation and people management skills
• Good problem analysis and solving skills.
• Good crisis /conflict management skills
• Ability to manage multiple priorities and take initiative
• Good oral and written communication skills.
• Good time management skills; able to prioritize
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Good/Basic computer skills

Experience and Qualification

Minimum educational qualification of HND/BSc.

Minimum of three (3) post degree experience in Admin related field.

Person Specification

• Highly proactive, assertive and results driven
• Willingness to take personal responsibility
• Organised
• Creative problem solver

External applications can go through the email friday.odeh@1stepaheadgroup.com

Pay: ₦300,000.00 - ₦500,000.00 per month

Work Location: In person